UPCOMING ELECTIONS MAY 2024!

Friends of Lakewood Elementary PTA: Officers & Committee Jobs 2024-2025

Officers

attend monthly board meetings (zoom) and quarterly general PTA meetings (in-person)

President

OPEN

8 hrs/month

Vice President(s)

OPEN

4 hrs/month

Secretary

OPEN

2 hrs/month

Treasurer

OPEN

8 hrs/month

Fundraising Committee 

attend monthly board meetings and quarterly general PTA meetings

Fundraising Co-Chairs (2)

1 - Katie Tosh

2 - OPEN

10 hrs/month

Dine Out Coordinator

OPEN

2 hrs/month

Spring Auction Outreach Coordinators (4)

1 - OPEN

2 - OPEN

3 - OPEN

4 - OPEN

4 hrs/month in Jan, Feb, Mar, Apr

Marketing & Communications Chair

Becca Moussa

5 hrs/month

Teacher Appreciation Co-Chairs (2)

Jayme Dyer

Meg Bostain

5 hrs/month

Committee Members 

attend quarterly general PTA meetings

Bulldog Block Party Planners (2)

OPEN

OPEN

10 hrs/month in Feb, Mar, Apr

Crayons to Calculators Coordinator

Amy Pait

X hrs/month

Classroom Parents

2 per classroom

At-Large Members

attend monthly board meetings and quarterly general PTA meetings

At-Large Members (3)

1 - Gina Arnone

2 - Beth Cranford

3 - OPEN

4 hrs/month

School Staff

attend monthly board meetings and quarterly general PTA meetings

Principal

Jeri Jackson

Assistant Principal

Nan Lujan

Community Coordinator

Charryse Fredrick

Teacher Representative

OPEN

2 hrs/month

DETAILED JOB DESCRIPTIONS

President (1 person - OPEN)

The president is the main point of contact for the PTA. They also preside over all official meetings, and are co-signatory on all checks, along with the Treasurer.

• Time commitment: 8 hours a month

• Responsibilities:

  • Over the summer, set meeting dates for all PTA meetings

  • Plan a crossover meeting between old and new board over the summer

  • Run all general PTA meetings (4x/year, in-person), including setting agendas

  • Run all PTA board meetings (monthly, virtual), including setting agendas

  • Coordinate and support the work of the officers, the board and the committees

  • Sign contracts that have been approved by the board

  • Coordinate with Principal/Assistant Principal on requests from the school

  • With the other officers and the Marking & Communications rep, plan for Back to School Night

  • Perform other duties as provided in the bylaws or assigned by the board

Vice President(s) (1-2 people - OPEN)

They can also help other chairs with fulfilling their commitments, as well as manage PTA projects that are not handled by a PTA chair; but this is optional.

• Time commitment: 4 hours a month

• Responsibilities:

  • Help president set the agenda for PTA meetings

  • Plan logistics for PTA meetings, including but not limited to:

    • Confirm meeting location with the school for general PTA meetings

    • Order food for general PTA meetings

    • Book and pay child care for general PTA meetings

    • Book and pay interpreters for all meetings

    • Secure 4 volunteers from the PTA to set up beforehand for general PTA meetings

  • With the other officers and the Marking & Communications rep, plan for Back to School Night

  • Perform other duties requested by the president and the board of directors

Secretary (1 person - OPEN)

Are you a quick note taker and good at keeping documents organized? Put your skills to use for the PTA!

• Time commitment: 2 hours per month

• Responsibilities:

  • Record the minutes of all general PTA meetings

  • Record minutes of PTA board meetings

  • Perform other duties assigned by the board

  • Maintain a file of important documents related to the PTA, including but not limited to legal documents, bylaws, minutes, membership rosters, tax returns, and audit reports.

  • With the other officers and the Marking & Communications rep, plan for Back to School Night

Treasurer (1 person - OPEN)

The perfect job for anyone who has ever managed a budget! The treasurer plans, maintains, and communicates the status of the budget. The treasurer is also a co-signatory on all PTA checks, along with the President.

• Time commitment: 8 hours a month

• Responsibilities:

  • Manage the budget

    • Draft annual budget over the summer with help from President, Vice President and Secretary

    • Reconcile bank statements

    • Update budget status monthly comparing income and expenditures to budget; present at monthly board meetings

    • Prepare a year-end financial report by June 30 showing the total income and expenditures for the fiscal year, compared to the budget, and the assets and liabilities of the PTA, and submit report to the incoming president, treasurer and audit committee

  • Write and deposit checks

    • Receive requests for payment and reimbursement; write checks weekly as needed

    • Maintain online history of receipts and invoices

    • Drop off written checks at the PTA’s mailbox at school once a week

    • Collect checks and cash payments to PTA, and deposit at bank once a month

  • File all required tax forms and reports, and submit copies to the secretary

  • Remit dues to NCPTA

  • Provide assistance to the audit committee upon request

  • With the other officers and the Marking & Communications rep, plan for Back to School Night

Fundraising Co-Chairs (2 people - Katie Tosh + OPEN)

Are you a skilled writer with great attention to detail and organization? The PTA needs your skills to secure funds for all our great programs!

• Time commitment: 10 hours per month per person

• Responsibilities:

  • Attend monthly PTA board meetings

  • Attend quarterly general PTA meetings

  • Oversee the Dine Out Coordinator and the Spring Auction Outreach Coordinators

  • Apply for grants throughout the year

  • Plan and execute the end of year fundraising campaign  (Nov-Dec)

    • Partner with the school on goal, timeline and communications plan

    • In collaboration with Marketing & Communications, create communications materials and outreach schedule

    • Set up donation page on PayPal

  • Plan and execute the spring auction and raffle

    • Once donations are in, populate auction platform and create raffle bundles

    • Market the auction

    • Ensure prizes get to recipients

Dine Out Coordinator (1 person - OPEN)

Help us maintain partnerships with local restaurants for fundraising nights!

• Time commitment: 2 hours per month, year round

• Responsibilities:

  • Attend quarterly general PTA meetings (in-person)

  • Communicate regularly with the Fundraising Co-Chairs

  • Schedule a restaurant each month for dine out, working from the prior year's schedule

  • Check in with the restaurant the week before the dine out to confirm details

  • Send marketing coordinator the details for each dine out to reach the outreach materials

  • Follow up with restaurant after the event about funds raised

Spring Auction Outreach Coordinators (4 people - OPEN)

Are you efficient with emails, detail-oriented, and good at establishing business relationships? We need you!

• Time commitment: 4 hours/month per person in Jan, Feb, March and April

• Responsibilities:

  • Attend quarterly general PTA meetings (in-person)

  • Communicate regularly with the Fundraising Co-Chairs

  • Email our list of local businesses using an existing template to ask for donations for our spring auction

  • Add new businesses to the list of potential donors

  • Track and log outreach and outcomes in a master spreadsheet

  • Send thank you emails to participating businesses after the spring auction

Bulldog Block Party Planners (2 - OPEN)

Do you love event planning? Are you skilled at planning logistics and organizing people? Looking for a fun and short-term way to help out your school community? This is it! 

• Time commitment: 10 hours/month per person in Feb, Mar, Apr

• Responsibilities:

  • Attend quarterly general PTA meetings (in-person)

  • Plan the Bulldog Block Party & Lakewood Community Wellness Fair (Jan-Apr)

    • Attend bi-weekly Wellness Committee meetings to co-plan with the school

    • Book catering for the event

    • Conduct outreach to community partners to provide activities for kids

    • Secure and oversee volunteers for the event

    • Manage budget for the event

    • Provide event details to Marketing & Communications for promoting the block party

Marketing & Communications (1 person - Becca Moussa)

Do you love graphic design? Savvy at social media? This is the job for you!

• Time commitment: 5 hours per month, year round

• Responsibilities:

  • Attend quarterly general PTA meetings (in-person)

  • Attend monthly PTA board meetings (virtual)

  • Using Canva, adapt existing templates for: 

    • Monthly dine out events

    • Quarterly general PTA meetings

    • Back to School Night (Sep)

    • Holiday fundraiser (Nov-Dec)

    • Bulldog Block Party (Mar-Apr)

  • Following the existing communications schedule, post outreach materials to FB, Instagram, and Dojo, and neighborhood listservs for the above campaigns

  • Design and market outreach materials for general PTA support

  • With the PTA officers, plan for Back to School Night

  • Set up and manage online storefronts for merchandise

Teacher Appreciation Gift Card Organizer (1 person - Meg Bostian)

Twice per year, the PTA buys gift cards and writes thank you cards for Lakewood teachers and staff.

• Time Commitment: 5 hours each in Dec, May; 1hr per month otherwise

• Responsibilities:

  • Organize buying gift cards for staff using PTA funds

  • Organize writing and distributing cards for all school staff (Dec & May)

  • Use PTA funds to purchase and deliver breakfast for staff during Teacher Appreciation week (May)

  • Coordinate with administration to assist with end of year celebration for staff

  • Attend quarterly general PTA meetings (in-person)

  • (Attend monthly PTA board meetings (virtual) as availability allows)

Teacher & Staff Snack Organizer (1 person - Jayme Dyer)

Every week, volunteers buy and bring snacks to stock the teacher and staff lounge.

• Time Commitment: 1-2 hours/month

• Responsibilities:

  • Recruit and manage volunteers to fill the school’s staff lounge with snacks every week (year-round)

  • Attend quarterly general PTA meetings (in-person)

  • (Attend monthly PTA board meetings (virtual) as availability allows)

Crayons to Calculators Volunteer Coordinator (1 person - Amy Pait)

Four times per year, Crayons 2 Calculators provides free school supplies on request to Lakewood teachers. Volunteers pack supplies based on individual teacher requests at the Crayons 2 Calculators facility in East Durham.

• Time Commitment: 5 hours every 2-3 months

• Responsibilities:

  • Coordinate with Crayons 2 Calculators organizer and school staff via email about designated Crayons 2 Calculators packing days for Lakewood

  • Help pack supplies for Lakewood teachers at the Crayons 2 Calculators facility on designated days

  • Recruit and coordinate volunteers to help pack supplies

  • Drive bagged supplies from the Crayons 2 Calculators facility to Lakewood Elementary

  • Attend quarterly general PTA meetings (in-person)

  • (Attend monthly PTA board meetings (virtual) as availability allows)

At-Large Members (3 people - Beth Cranford + Gina Arnone + OPEN)

At-Large Members have typically already served at least one term as an officer and are remaining on the board to train and assist incoming officers.

• Time commitment: 4 hours per month

• Responsibilities:

  • Train and assist incoming officers, chairs and committee members

  • Other duties as assigned by the board

Teacher Representative (1 person - OPEN)

Represent the perspective of teachers to the PTA, and help get PTA messages out to the school community.!

• Time commitment: 2 hours per month

• Responsibilities:

  • Attend quarterly general PTA meetings (in-person)

  • Attend monthly PTA board meetings (virtual)

  • Assist with requests of the PTA (e.g., post to dojo, print materials, outreach to teachers)

  • Give feedback on PTA activities from the Teacher perspective and gather information from school staff as needed.

Classroom Parent (2 per class)

Work with the PTA to disseminate important information to your child's class

• Time commitment: 1.5 hour per month

• Responsibilities:

  • Attend quarterly general PTA meetings (in-person)

  • Create and maintain a list of class contacts that you can reach via text to share PTA information